This
is to advise you that the Annual General Meeting of the Burlington City Rep
Hockey Club (BCRHC) will be held on
Wednesday,
August 19th, 2020 at 7:00
p.m. virtually through a video meeting due to COVID-19.
A preliminary agenda is enclosed. Any additional agenda items (together with a background information sheet for distribution) must be received by the Eagles via e-mail at [email protected] by August 12th, 2020 from an eligible Adult Member in order to be placed on the agenda.
Anyone interested in attending this meeting is invited to do so. For this 2019/2020 AGM, you must pre-register in order to be e-mailed an invitation to the video link. Only eligible Adult Members will be able to cast a vote. IT IS YOUR CLUB – PLAN TO ATTEND!
If you cannot attend this meeting, you may vote by proxy. To vote by proxy, complete the attached form (Appendix A) and return it via e-mail to [email protected] or drop through the mail slot at the office at 1176 Blair Road. All proxies must be received by Monday, August 17th in order to vote.
Remember, the person who is voting on your behalf MUST BE IN ATTENDANCE at the virtual meeting and must be a VOTING MEMBER.
Nominations will be accepted from the floor under the following conditions:
a) If a position with the BCRHC executive becomes open for the 2020/2021 season.
b) The person doing the nominating from the floor must be a voting member.
c) The person being nominated must
1) be a voting member
2) accept the nomination
d) Another voting member must second the nomination.
Looking forward to seeing you on August 19th.
1. Meeting call to order
2. Review of agenda and voting procedures
3. Approval of minutes of 2019 Annual General Meeting
4. Approval of Directors’ Reports
- President’s Report
- Hockey Report
- Financial Report
5. Approval of the action of the Board of Directors during the 2019/2020 season
6. NEW ITEMS – RECEIVED PRIOR TO AUGUST 12th, 2020.
7. Election of Proposed Slate of Directors who will be running for two-year terms. (see Appendix “B”)
8. Adjournment